Absence Advisement Protocol

For range tracking purposes, ALL absentee advisements MUST be through the below form which goes to both coaches simultaneously
Advance Notice: Student or Parent/Guardian must submit to the range of upcoming dates to be missed and the date to expect the student back in class Emergency / “After the face” Notice: Student or Parent/Guardian must submit to the range of past dates that were missed, no less than 3 days after a session date missed, as well as a brief reason why the student did not attend and why previous advisement was not received.  
The following count as unexcused absences and too many unexcused absences may result in a change of the student’s current membership status:
  • Missing 3 or more consecutive sessions within a single month’s active membership period with either less than 2 hours prior notice before each individually missed class or contacts the range more than 3 days after the 3rd/final missed session in a row to advise of all prior absences will result in “probationary status”
  • Missing 6 or more sessions over the course of 3 months of an active membership period with either less than 2 hours prior notice before each individually missed class or consistently contacts the range more than 3 days after the prior missed session
  • Student is consistently unreachable and/or unresponsive after several attempts made by the range when multiple sessions are missed and unexcused
  • Consistently sends absence advisements through other means that are not acceptable as documents by the range, since they cannot be tracked (ie: text, phone call or verbally in person or to an individual coach’s email)
The following count as unexcused absences and too many unexcused absences may result in a change of the student’s current membership status:
  • Missing 3 or more consecutive sessions within a single month’s active membership period with either less than 2 hours prior notice before each individually missed class or contacts the range more than 3 days after the 3rd/final missed session in a row to advise of all prior absences will result in “probationary status”
  • Missing 6 or more sessions over the course of 3 months of an active membership period with either less than 2 hours prior notice before each individually missed class or consistently contacts the range more than 3 days after the prior missed session
  • Student is consistently unreachable and/or unresponsive after several attempts made by the range when multiple sessions are missed and unexcused
  • Consistently sends absence advisements through other means that are not acceptable as documents by the range, since they cannot be tracked (ie: text, phone call or verbally in person or to an individual coach’s email)
Absence Advisement Protocol